Facilities Assistant Modern Apprentice

Job description

Job purpose: Main duties and responsibilities Day to day administrative tasks to ensure smooth service delivery to fee earners, based in Printroom or out on floor. • Order and maintain stationery supplies, making sure that you always keep enough stock to meet the needs of all staff in the office • Provide cover for hospitality and reception as required • Assist with moving office furniture as may be required from time to time • Supporting of room set ups as and when required in communication with the facilities manager/Printroom supervisor/FOH to ensure all aspects are ready and available when needed • Deliver items once retrieved from storage to internal clients • Collect items for archiving from internal clients and process ready for records team to process for collection • Prepare documents and files for scanning. • Presentation/finishing services • Managing the print room inbox and ensure all incoming items/jobs are allocated and communicated within a timely manner. • Maintenance and repair of MFD’s • Assisting IT in ensuring that all meeting AV systems are operating correctly and assisting to rectify any issues • Dealing with company secretarial administration task, to ensure co sec mail is processed and all other duties received into inbox are dealt with appropriately

What will I learn? Business Administration Level 6 SVQ Modern Apprenticeship Working as part of the Office Admin Support team for your office. Support legal divisions with paper-based admin tasks so they can carry out their roles in providing legal services to clients.

What qualifications or qualities are required? Skills and expertise • Ability to work on own initiative and in a proactive manner, • Excellent administration skills, • High level attention to detail, • Prioritise tasks and meet deadlines, • Knowledge of Microsoft office applications. Training will be provided on all other applications used, • Team player, • Present a professional image and demonstrates excellent customer service skills, • Knowledge and understanding of the firm’s processes, • Comply with all in-house policies and procedures.

Posted 6 days ago