Junior Administrator Modern Apprentice

Job description

Job purpose: 🔸Have you recently left school? 🔸Are you interested in a career in Administration or Finance? 🔸Do you want to earn money while you learn on the job and work towards a Business and Administration Level 6 SVQ? A friendly, supportive and well-established law firm in Dunfermline, Fife is looking for a motivated Modern Apprentice to join their team in a Junior Administrator role. This is a full-time role with an initial 14 month contract which could lead to a permanent position for the right candidate. The role offers administrative support to the firm’s operational department, specifically the administration department and report to the Senior Administrator. The main objective of this role is to support the administration team with admin tasks and responsibilities. You will provide support in the form of; delivering internal and external mail, locating files, filing documents, dealing with facility and housekeeping tasks, dealing with vendors, manual labour tasks, accompanying visitors, photocopying and scanning. This role is varied and requires the post holder to manage multiple tasks, seek guidance, complete requested tasks in a timely manner, communicate effectively and be professional at all times with internal and external customers. The post holder with be supported by line management as well as the administrators and staff members. Duties and Responsibilities 🔹Support the delivery of the firms housekeeping, facilities maintenance and front of house presentation. 🔹Internal mail; deliver and collect internal mail within the office to the right trays in the central unit area. 🔹External mail; manually collect and deliver postal mail in the morning and evening from locations outside of the office. Open morning mail for partners’ collection. Log and frank all external mail for delivery. 🔹Manual tasks; obtain newspapers for the waiting room, pay fruit vendors from petty cash, place stationary deliveries away, place bins out and collect from storage areas. 🔹Photocopiers; support staff by photocopying, scanning, updating toner and paper levels, solving issues or calling out engineer. 🔹Filing system; assist to upkeep the filing systems and locate files when required. 🔹Central Unit; scan and destroy closed files, archive First Scottish files, manage accountant collections and file case files in the right cabinets 🔹Stationary; maintain stationary levels in office locations 🔹Maintain reports, documents and other systems to support the delivery of tasks and business. 🔹Seek knowledge and guidance from line manager and colleagues

What will I learn? 🔸Along with the duties in your role, you will undertake a Level 6 SVQ in Business and Administration and will be supported throughout. 🔸You will learn how to provide excellent and professional support to the firm, maintaining excellent customer service to all customers internally and externally.

What qualifications or qualities are required? The most important thing is that you are motivated, hardworking and keen to learn! 🔹NAT 5 English is required 🔹Microsoft Office Skills 🔹Written and Verbal Communication Skills 🔹Desire to learn, develop and share knowledge 🔹Previous experience in an office environment or in an admin/customer service-based role, but not essential as training will be provided If you think you are the right person for this role and you are looking to kick start your career, we would love to hear from you!

Posted 15 days ago