Health records clerk
Keep patients' medical records up to date so that doctors can easily get get the information they need when treating a person.
Also known as: medical records staff
![](http://images.ctfassets.net/4mpdf15r5lc4/4glrhkSNWWwitaLhDvL1AM/7502f2db4dc1230cfd8001eaa96984f3/Category-Admin__Business__Management.webp)
About the job
Salary
Source: National Careers Service
Weekly
£357
Entry level
£479
Experienced
Monthly
£1,546
Entry level
£2,074
Experienced
Yearly
£18,546
Entry level
£24,882
Experienced
9,700
people are currently employed
Low growth
200 fewer jobs in 5 years
These figures refer to this job and similar ones with comparable skills and qualifications. They only apply to Scotland. Source: Oxford Economics
What it's like
You would keep patients' medical records up to date. You’d make sure that their information is available to doctors and medical staff when they are treating a person.
You’d also keep records of the communications between health professionals about a patient’s treatment.
You would:
Greet patients, book appointments and deal with enquiries from GPs (general practioners)
Find and check patient records on the computer system
Create new records and update existing ones
File records
Transfer information from paper records into the computer system
Send test samples to laboratories
Update patients’ records with test results and letters
Record illnesses and treatments using a system of codes, known as clinical coding
You would keep a record of all patient admissions, transfers, discharges and deaths. You’d collect statistics such as the number of admissions, discharges and the length of waiting lists.
You might carry out all of these tasks or you could specialise in one area such as filing, admissions or clinical coding.
Respect for confidentiality is very important in this job as you will have access to personal information about people.
You’d also need to be sensitive and tactful in dealing with patient and their relatives, who may be anxious or upset.
You can see more about this role on the Health records staff page on the NHS Careers website.
![](/assets/job-profiles/clock.webp)
Hours
![](/assets/job-profiles/pin.webp)
Environment
Explore more information about this job
Here are some useful links to learn more about this career:
Like the sound of this career?
Browse courses in Scotland related to 'Health records clerk'
Select qualification level(s)
Other careers that you might like
Indexer
Related industries
Many jobs can be done in lots of different industries. We've highlighted the ones we think are most important for this job.
Healthcare
Top skills
Skills are things you're good at. Whether you know what yours are or not, everyone has them!
It's useful to learn which ones are important in a job so you know the areas you need to brush up on. It can also help you work out if you're suited to a career.
Here are some of the skills you'll need to do this job:
- making decisions
- time management
- sorting
- attention to detail
- observation
- working with numbers
- written communication
- verbal communication
- cooperating
![](/assets/job-profiles/illustration-skillls.webp)
Your skills are important
Our unique skillsets are what make us stand out from the crowd. Learn about each skill in depth and discover what employers look for in your applications and interviews.
Getting in
Explore the sections shown for more information about getting into this career.
You might have qualifications which are not shown here but will allow you access to a course. You can compare your qualifications by looking at their SCQF Level. For more information about this, check out the SCQF website.
Always contact the college, university or training provider to check exactly what you'll need.
Colleges and universities will list subjects you'll need for entry to a course. Some useful subjects include:
Administration and Information Technology
You do not always need formal qualifications to enter this role. Some employers will look for between two and five subjects at National 4 or 5 (SCQF Level 4/5).
Qualifications that demonstrate ICT and administrative abilities and knowledge of the health sector.
Previous experience of office work, including word processing and spreadsheet computer packages.
You may need to pass a Protecting Vulnerable Groups (PVG) Disclosure check.
Explore over 22,000 courses in Scotland
Find the perfect course to boost your career.
![](/assets/job-profiles/illustration-job-search.webp)